Legal
Privacy Policy
Last updated: June 2026
This Privacy Policy explains how VertexDMA ("we", "us", or "our") collects, uses, and protects your personal information when you use our website and services. By accessing our site, you agree to the practices described in this document.
1. Information We Collect
We collect information you provide directly to us, including:
- Account information: username, email address, and password when you create an account.
- Order information: billing and shipping address, payment method details (processed securely by third-party processors), and order history.
- Communications: messages you send us via email or the support contact form.
- Technical data: IP address, browser type, operating system, pages visited, and referral URLs collected automatically through cookies and similar technologies.
2. How We Use Your Information
We use the collected information to:
- Process and fulfill your orders and manage your account.
- Communicate with you about your orders, products, and support requests.
- Send transactional emails and, with your consent, promotional communications.
- Improve and personalize our website experience and product offerings.
- Detect and prevent fraud or unauthorized access.
- Comply with applicable legal obligations.
3. Data Sharing
We do not sell, trade, or rent your personal data to third parties. We may share data with:
- Service providers: payment processors, shipping carriers, and hosting/infrastructure providers who act on our behalf under strict data processing agreements.
- Legal requirements: when required by law, court order, or governmental authority.
- Business transfers: in the event of a merger, acquisition, or sale of all or part of our assets, subject to confidentiality commitments.
4. Cookies and Tracking
We use cookies and similar tracking technologies to operate our website and analyze traffic. This includes:
- Essential cookies: required for the site to function (session management, cart persistence).
- Analytics cookies: help us understand how visitors interact with the site.
- Preference cookies: remember your language and display settings.
You can manage cookie preferences through your browser settings or our Cookie Policy page. Disabling certain cookies may affect site functionality.
5. Data Retention
We retain your personal data for as long as your account is active or as needed to provide services and comply with legal obligations. Order records are retained for a minimum of 7 years for tax and accounting purposes. You may request deletion of your account at any time by contacting us at [email protected].
6. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access and receive a copy of your personal data.
- Correct inaccurate or incomplete data.
- Request deletion of your personal data ("right to be forgotten").
- Object to or restrict certain processing activities.
- Data portability in a machine-readable format.
- Withdraw consent at any time where processing is based on consent.
To exercise any of these rights, email us at [email protected]. We will respond within 30 days.
7. Data Security
We implement industry-standard security measures including TLS encryption for all data in transit, AES-256 encryption for sensitive data at rest, and strict access controls to our databases. No transmission over the internet is 100% secure; while we strive to protect your data, we cannot guarantee absolute security.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites. We encourage you to review their privacy policies before submitting any personal information.
9. Children's Privacy
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from minors. If we become aware that a minor has provided personal data, we will promptly delete it.
10. Changes to This Policy
We may update this Privacy Policy periodically. Material changes will be notified via email or a prominent notice on our website. Continued use of our services after changes become effective constitutes acceptance of the updated policy.
11. Contact Us
For privacy-related questions or requests, contact our data team at:
[email protected]